Correcting a name on a birth certificate is a crucial task for anyone noticing spelling errors, incorrect initials, or mismatches with official documents like Aadhaar, school certificates, or passports. In Kerala, this process has been revolutionized through the K-SMART portal, allowing citizens to apply for corrections from the comfort of their homes.
In this guide, we will walk you through the complete process of changing or correcting a name on a birth certificate online in Kerala.
What is K-SMART Kerala?
K-SMART (Kerala Solutions for Managing Administrative Reformation and Transformation) is the unified digital platform for Local Self-Government (LSG) services. It simplifies tasks such as birth and death registration, marriage certificates, and property tax payments for all Panchayats, Municipalities, and Corporations in Kerala.
Common Reasons for Name Correction
Errors often occur during the initial registration. The most common reasons for applying for a correction include:
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Spelling mistakes in the child’s or parents’ names.
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Missing surnames or incorrect initials.
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Transliteration errors between Malayalam and English.
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Mismatch with school records or Aadhaar.
Documents Required for Correction
Before starting your application on the K-SMART portal, ensure you have scanned copies (PDF/JPG) of the following:
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Identity Proof of the Child: Aadhaar card, SSLC certificate, or Passport.
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Parents’ Identity Proof: Aadhaar cards or Passports of both father and mother.
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Hospital Records: Discharge certificate or birth report from the hospital (if available).
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Affidavit/Gazette: For major name changes, a self-declaration or a Gazette notification may be required.
Step-by-Step Process to Change Name via K-SMART
1. Access the K-SMART Portal
Visit the official website: https://ksmart.lsgkerala.gov.in/.
2. Login or Register
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If you are a new user, click on Register and sign up using your mobile number and Aadhaar.
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If already registered, log in using your credentials and verify via OTP.
3. Search for the Birth Record
Navigate to the “Birth Services” section. You will need to locate the original record by entering:
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Registration Number
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Date of Birth
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Gender
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Local Body (Specific Panchayat/Municipality/Corporation)
4. Select “Correction of Entry”
Once the record is found, select the option for Correction/Amendment. Choose the specific field that needs fixing (e.g., Child’s Name, Father’s Name).
5. Enter Corrected Details and Upload Documents
Enter the correct name exactly as it appears on your supporting documents. Upload the required files. Note: Ensure the scans are clear to avoid rejection.
6. Submit and Track
Submit the application. You will receive an application number. You can track the status under the “My Applications” tab on your dashboard.
Processing Time and Fees
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Fees: A small processing fee may apply depending on the local body’s regulations.
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Timeline: Usually, corrections are processed within 3 to 15 working days, depending on the verification required by the local registrar.
How to Download the Corrected Certificate
Once the status shows “Approved,” you can download the digitally signed birth certificate directly from the K-SMART portal. This digital version is legally valid for all official purposes, including passport and school admissions.
Conclusion
The K-SMART system has made birth certificate name correction in Kerala a transparent and efficient process. By following the steps above and ensuring your documents are accurate, you can resolve errors without the need for multiple visits to government offices.
